Capture Coordinator / Proposal Manager



AbleVets, LLC is a fast-growing Service Disabled Veteran Owned Small Business (SDVOSB) providing healthcare information technology services and resources to help the VA and DoD improve the lives of the people they serve. AbleVets is seeking a passionate, self-motivated Capture Coordinator to serve in a critical capture support role as part of an integrated team comprised of Business Development Directors, Capture Managers, and proposal support staff. This position is located in our Chantilly, VA office.

Essential Functions and Job Responsibilities

The Capture and Proposal Coordinator must be knowledgeable of the federal proposal process and extremely hands-on in the development of solution frameworks as well as proposal text and graphics concepts. Critical attributes include exceptional communication, teamwork, flexibility, organizational capacity, ability to motivate, and a “do-whatever-it-takes” attitude. The primary responsibilities of the individual selected for this role will include, but may not be limited to, the following


  • Lead and coordinate multiple facets of capture to include maintaining capture calendar, proactively tracking and marshaling pre-proposal capture critical activities (e.g., client requirements gathering, white papers/shaping, etc.), developing capture templates and processes, and managing logistics for capture efforts
  • Work with the Capture Managers to develop and articulate technical, management, and supporting volumes
  • Provide detailed proposal guidance to proposal writers and contributors
  • Drive technical and business proposal process throughout the lifecycle to create compelling and compliant documents from pre-RFP to final award; tracks status of proposal generation & maintain schedules
  • Responsible for all aspects of proposal production (e.g. word processing, graphics, proofreading, reproduction, printing, collation, and binding), including hard and soft copies as required, ensuring timely delivery to customers; work with graphics, authors, contracts, and other proposal stakeholders
  • Maintain version control of revisions; unify contributions from individual proposal writing team members into a final, cohesive document
  • Work collaboratively with Capture Team to identify, track, and remind stakeholders of critical actions within the overarching capture process
  • Develop and maintain proposal templates
  • Develop and maintain proposal content library
  • Develop and maintain past performance and resumes library
  • Participate proactively in advancing AbleVets proposal knowledge management processes
  • In concert with the Capture Managers, plan, coordinate the schedule for, select the membership of, and lead effective, results-driven storyboarding/story-lining, kickoff, and review meetings. Be proactive in the conceptualization and development of strategic win themes and discriminators.
  • Perform compliance checks of all proposal sections and volumes; responsible for accuracy and quality
  • 5+ years of proposal management and/or coordination duties applied successfully to Federal capture and proposal efforts
  • Must be able to obtain a public trust and/or market-specific clearances (e.g., Dept of VA moderate background clearance, DoD Secret, etc)
  • Ability to travel locally, within the National Capital Region



Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed