Facilities Administrator

Job Locations US-VA-Chantilly
Job ID 2018-1467

Overview

Our company is seeking a Part Time Facilities /Office Administrator to support our company in a variety of facilities and administrative functions. This individual should be very organized, possess exceptional communication skills and enjoy being a member of a hard-working team. The ability to multi-task and efficiently maintaining schedules is essential in this position. The ideal candidate for this job is resourceful, a problem solver who is willing to roll-up their sleeves to get the job done, and keep the office operating smoothly.  As a Service Disabled Veteran Owned Small Business, preference will be given to veteran candidates who meet the requirements for this position.

 

Essential Functions and Job Responsibilities

Minimum Responsibilities:

  • Maintain office/kitchen/store rooms general appearance
  • Maintain office and kitchen supply inventory and replenish supplies when needed
  • Respond to general questions and requests for information for the office
  • Distribute mail
  • Perform receiving activities for deliveries of supplies and equipment
  • Coordinate with Reception and Administrative staff on supplies, space management and event/meeting support.
  • Coordinate and oversee office maintenance activities (cleaning service, service tech visits, property management etc.)
  • Responds to questions and problems related to facilities from end users and management including landlord.
  • Support special projects as required.
  • Primary point of contact for all Landlord management: maintenance, evacuations, and special projects.
  • Responsible for Conference Room maintenance and operation of equipment
  • Receipt, tracking and distribution of all incoming packages and supply shipments
  • Maintain control of office furniture, interior keys to desks, and other equipment, office moves/changes, key distribution and control, replacement/repair requests and vendor management.

 

Qualifications

Requirements:

  • Min. High School diploma
  • Good working knowledge of MS Office applications, particularly Outlook and Excel
  • Proficient with phone system operation
  • Ability to analyze and revise operating practices to improve efficiency
  • Detail oriented and well organized
  • Must be flexible and comfortable working in a fast-paced office environment
  • Exceptional communication skills
  • Must be able to periodically work alternate hours to accommodate facilities service visits (e.g. 7:00 am).
  • Ability to lift a minimum of 50 lbs

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