• Facilities/Office Administrator

    Job Locations US-VA-Chantilly
    Job ID 2018-2109
  • Overview

    Our company is seeking a Part-Time Facilities/Office Administrator to support our company in a variety of facilities and administrative functions.  This individual should be very organized, possess exceptional communication skills and enjoy being a member of a hard-working team. The ability to multi-task and efficiently maintaining schedules is essential in this position. The ideal candidate for this job is resourceful, a problem solver who is willing to roll up their sleeves to get the job done and keep the office operating smoothly. This position is located in our Chantilly, VA office.

    Essential Functions and Job Responsibilities

    • Maintain office/kitchen/store rooms general appearance
    • Maintain office and kitchen supply inventory and replenish supplies when needed
    • Respond to general questions and requests for information for the office
    • Distribute mail
    • Perform receiving activities for deliveries of supplies and equipment
    • Coordinate with Reception and Administrative staff on supplies, space management, and event/meeting support.
    • Coordinate and oversee office maintenance activities (cleaning service, service tech visits, property management etc.)
    • Responds to questions and problems related to facilities from end users and management including the landlord.
    • Support special projects as required.
    • Primary point of contact for all Landlord management: maintenance, evacuations, and special projects.
    • Responsible for Conference Room maintenance and operation of equipment
    • Receipt, tracking, and distribution of all incoming packages and supply shipments
    • Maintain control of furniture, keys and equipment, office moves/changes, key distribution and control, replacement/repair requests, and vendor management.


    • High School diploma
    • Good working knowledge of MS Office applications, particularly Outlook and Excel
    • Proficient with phone system operation
    • Ability to analyze and revise operating practices to improve efficiency
    • Detail oriented and well organized
    • Must be flexible and comfortable working in a fast-paced office environment
    • Exceptional communication skills
    • Must be able to periodically work alternate hours to accommodate facilities service visits (e.g. 7:00 am).
    • Ability to lift a minimum of 75 lbs.

    EEO Statement

    AbleVets LLC appreciates your interest in our company as a place of employment.  We are proud to be an equal opportunity/affirmative action employer and are committed to hiring and retaining a diverse workforce.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability, veteran status, or any other protected class.  AbleVets is a VEVRAA Federal Contractor. 


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